How To Set Up Signature In Word

This commodity explains digital signatures (also known as digital ID), what they tin can be used for, and how yous tin can apply digital signatures in the following Microsoft Office programs: Discussion, Excel, and PowerPoint.

In this commodity

What is a digital signature?
Signature lines in Word and Excel
Create a signature line in Word or Excel
Sign the signature line in Word or Excel
Remove digital signatures from Word or Excel
Invisible digital signatures in Discussion, Excel, or PowerPoint
Add invisible digital signatures in Discussion, Excel, or PowerPoint
Remove invisible digital signatures from Discussion, Excel, or PowerPoint

What is a digital signature?

A digital signature is an electronic, encrypted, stamp of authentication on digital information such as email messages, macros, or electronic documents. A signature confirms that the information originated from the signer and has non been contradistinct.

Signing certificate and certificate authorization

Signing document To create a digital signature, you accept to take a signing document, which proves identity. When you send a digitally-signed macro or document, you as well send your certificate and public key. Certificates are issued by a certification potency, and like a driver'south license, can be revoked. A certificate is usually valid for a yr, after which, the signer must renew, or get a new, a signing certificate to establish identity.

Certificate say-so (CA) A certificate say-so is an entity similar to a notary public. It issues digital certificates, signs certificates to verify their validity and tracks which certificates have been revoked or take expired.

What does a digital signature guarantee?

Authenticity The signer is confirmed equally the signer.
Integrity The content has not been changed or tampered with since it was digitally signed.
Non-repudiation Proves to all parties the origin of the signed content. Repudiation refers to the act of a signer denying any clan with the signed content.
Notarization Signatures in Word, Excel, or PowerPoint files, which are time stamped by a secure time-stamp server, under sure circumstances, have the validity of a notarization.

To make these assurances, the content creator must digitally sign the content by using a signature that satisfies the following criteria:

The digital signature is valid.
The certificate associated with the digital signature is current (not expired).
The signing person or organization, known every bit the publisher, is trusted.

Of import:Signed documents, which have a valid time stamp, are considered to have valid signatures, regardless of the age, or revocation status, of the signing certificate.
The certificate associated with the digital signature is issued to the signing publisher by a reputable document authority (CA).

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Signature lines in Word and Excel

A signature line resembles a typical signature placeholder that might appear in a printed document. However, information technology works differently. When a signature line is inserted into an Office file, the author tin can specify information well-nigh the intended signer, and instructions for the signer. When an electronic copy of the file is sent to the intended signer, this person sees the signature line and a notification that their signature is requested. The signer can:

Type a signature, or
Select a movie of an inked signature, or
Write a signature past using the inking characteristic of a touch-screen PC

When the signer adds a visible representation of a signature to the document, a digital signature is added at the same time to cosign the signer'due south identity.

Of import:A digitally-signed certificate becomes read-simply to prevent modifications.

Create a signature line in Discussion or Excel

In the document or worksheet, place your pointer where yous want to create a signature line.
On the Insert tab, in the Text grouping, click the Signature Line list, and and then click Microsoft Office Signature Line.
In the Signature Setup dialog box, type information that will appear beneath the signature line:
- Suggested signer The signer's full name.
- Suggested signer's title The signer'southward title, if any.
- Suggested signer's e-mail address The signer'south due east-mail address, if needed.
- Instructions to the signer Add instructions for the signer, such as "Before signing the document, verify that the content is correct."
Select one or both of the following check boxes:
- Allow the signer to add comments in the Sign dialog box Let the signer to blazon a purpose for signing.
- Show sign engagement in signature line The engagement the certificate was signed will appear with the signature.

Tip:To add together boosted signature lines, repeat these steps.

Note:If the certificate remains unsigned, the Signatures Message Bar appears. Click View Signatures to complete the signature procedure.

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Sign the signature line in Word or Excel

When you sign a signature line, you add a visible representation of your signature and a digital signature.

In the file, right-click the signature line.

Note:If the file opens in Protected View, click Edit Anyway, if the file is from a reliable source.
From the menu, select Sign.
- To add a printed version of your signature, type your name in the box next to the 10.
- To select an prototype of your written signature, click Select Image. In the Select Signature Image dialog box, find the location of your signature image file, select the file that you want, and so click Select.
  Notes:
  - For customers using Chinese- (Traditional or Simplified), Korean-, or Japanese-linguistic communication versions, the Postage stamp Signature Line option appears.
  - In addition, you lot tin can sign a signature line by double-clicking the signature line. Type your name side by side to the X. Or, in the Signature Pane, in the Requested Signatures section, click the arrow adjacent to the signature. From the menu, select Sign.
- To add together a handwritten signature (Tablet PC users merely), sign your proper name in the box side by side to the X by using the inking characteristic.
- Click Sign.
- The Signatures button appears at the bottom of the document or worksheet.

The following image shows the Signatures push button.

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Remove digital signatures from Word or Excel

Open the document or worksheet that contains the visible signature you lot desire to remove.
Right-click the signature line.
Click Remove Signature.
Click Yes.

Note:In addition, you can remove a signature past clicking the arrow adjacent to the signature in the Signature Pane. Click Remove Signature.

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Invisible digital signatures in Word, Excel, or PowerPoint

An invisible digital signature, such as a visible digital signature line, assures the actuality, integrity, and origin of a document. You tin can add together invisible digital signatures to Word documents, Excel workbooks, and PowerPoint presentations.

Signed documents will have the Signatures button at the bottom of the certificate. In addition, for signed documents, signature data appears in the Info department that you see after you click the File tab.

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Add invisible digital signatures in Word, Excel, or PowerPoint

To protect the authenticity of a document'due south content, you tin can add an invisible digital signature. Signed documents have the Signatures button at the bottom of the document.

Click the File tab.
Click Info.
Click Protect Certificate, Protect Workbook or Protect Presentation.
Click Add a Digital Signature.
Read the Word, Excel, or PowerPoint message, then click OK.
In the Sign dialog box, in the Purpose for signing this certificate box, type the purpose.
Click Sign.

Later on a file is digitally signed, the Signatures button appears, and the file becomes read-but to preclude modifications.

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Remove invisible digital signatures from Word, Excel, or PowerPoint

Open the document, worksheet, or presentation that contains the invisible signature you want to remove.
Click the File tab.
Click Info.
Click View Signatures.
The document, worksheet, or presentation view returns, and the Signatures pane appears.
Next to the signature proper noun, click the arrow.
Click Remove Signature.
Click Yeah.

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